Privacy Policy

Introduction

Veridis is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, store, and protect information about individuals who interact with our services.

This policy applies to personal data collected through our website, during client engagements, and through other interactions with Veridis. By using our services, you consent to the data practices described here.

Data Controller

Veridis
38 Beach Road, #29-11
South Beach Tower
Singapore 189767

For privacy-related inquiries: [email protected]

Data Collection

Information We Collect

We collect the following types of personal data:

• Contact information: name, email address, phone number, business address
• Professional information: job title, organisation name, role
• Communication records: correspondence, meeting notes, project discussions
• Technical data: IP address, browser type, device information when you visit our website
• Usage data: pages viewed, time spent on site, navigation patterns
• Project-related information: requirements, specifications, feedback during engagements

How We Collect Data

• Directly from you through contact forms, emails, phone calls, or meetings
• Automatically through cookies and similar technologies when you use our website
• From publicly available sources for business development purposes
• From third parties such as business partners or professional networks with your consent

Legal Basis for Processing

We process personal data under the following legal bases:

• Consent: You have given clear consent for processing your data for specific purposes
• Contract: Processing is necessary to fulfil a contract with you or take steps at your request
• Legitimate interests: Processing is necessary for our legitimate business interests, such as improving services
• Legal obligation: Processing is necessary to comply with applicable laws and regulations

How We Use Your Data

We use personal data for the following purposes:

• Providing and delivering AI development services
• Communicating with you about projects, inquiries, and service updates
• Processing and responding to your requests and questions
• Improving our website and services based on usage patterns
• Conducting analytics to understand how our services are used
• Complying with legal obligations and regulatory requirements
• Protecting against fraud, security breaches, and other risks
• Marketing communications, where you have consented to receive them

Data Sharing

We may share your personal data with:

• Service providers: Cloud hosting, email services, analytics platforms that process data on our behalf
• Professional advisors: Lawyers, accountants, auditors when necessary for business operations
• Regulatory authorities: When required by law or to protect our legal rights
• Business successors: In the event of merger, acquisition, or asset sale

We do not sell personal data to third parties. All data sharing is conducted under appropriate confidentiality and security arrangements.

Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined in this policy:

• Contact inquiries: 2 years from last contact
• Client project data: 7 years following project completion for contractual and legal compliance
• Marketing communications: Until you withdraw consent or 3 years of inactivity
• Website analytics: 24 months

When personal data is no longer needed, we securely delete or anonymise it.

Data Security

We implement appropriate technical and organisational measures to protect personal data:

• Encryption of data in transit and at rest
• Access controls limiting data access to authorised personnel only
• Regular security assessments and updates
• Secure data backup and recovery procedures
• Staff training on data protection responsibilities
• Incident response procedures for data breaches

While we strive to protect your data, no method of transmission over the internet is completely secure. We cannot guarantee absolute security.

Cookies and Tracking

Our website uses cookies and similar technologies. For detailed information about our cookie usage, please see our Cookie Policy.

Your Rights

Under Singapore's Personal Data Protection Act (PDPA) and applicable data protection laws, you have the following rights:

• Access: Request copies of your personal data
• Correction: Request correction of inaccurate or incomplete data
• Withdrawal of consent: Withdraw consent for processing where consent is the legal basis
• Data portability: Receive your data in a structured, commonly used format
• Objection: Object to processing based on legitimate interests
• Restriction: Request restriction of processing in certain circumstances
• Complaint: Lodge a complaint with the Personal Data Protection Commission of Singapore

To exercise these rights, contact us at [email protected]. We will respond within 30 days.

International Data Transfers

We primarily store and process data within Singapore. If we transfer data internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal data from children. If we become aware we have collected such data, we will delete it promptly.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a notice on our website or sending you an email. The "Last Updated" date at the top indicates when changes were last made.

Contact Us

If you have questions about this privacy policy or our data practices, please contact us:

Email: [email protected]
Phone: +65 6827 3941
Address: 38 Beach Road, #29-11, South Beach Tower, Singapore 189767